Policies and Procedures



Federal Tax I.D. #59-6000824

Nicole Cooksey, Coordinator

Phone:  904.547.3882                                Front Office Phone: 904.547.3881

FAX:      904.547.3885                                Address:  4100 Race Track Road. Jacksonville, FL. 32259

E-mail:  [email protected] Web Site:       www.dce.stjohns.k12.fl.us


The program is self-funded, and does not receive any money from city, district, county or federal agencies. All fees for student participation in the Extended Day Program must be paid in advance by law. Group ratios are approximately 1:20.


Extended Day care is available on days Durbin Creek Elementary School is in session. It is not available on school holidays, teacher/inservice days, or Winter, Spring, or Summer breaks. Monthly fees already account for those weekdays (holidays, breaks, etc.) on which there is no school. On days of early release, your child in Extended Day goes immediately to Extended Day upon school dismissal.

Morning Extended Day

Even though we do not dismiss until 8:00 am, you need to arrive before 7:50 AM. Doors will lock at 7:50 am and you will have to wait in the parent pick drop-off line to release your child/ren.

6:30am – 8:00am

Students may arrive at school on or after 8:00 am without being enrolled in the Before School Care program.

 Breakfast: If they are in need of breakfast, it is available through the school’s cafeteria. Breakfast usually begins about 30 minutes prior to the start of school. Payment for breakfast is paid directly to the cafeteria via your child’s lunch number. (Cash is also accepted.) Breakfast/Lunch money cannot be included in payments to Extended Day.

Afternoon Extended Day

  • Begins as school ends, which is at 2:50 M,T.Th, F & 1:50 W.
  • Upon school dismissal until 6:00 p.m
  • Extended Day supervision is NOT available beyond 6:00 PM. Should your child be picked up late on 3 occasions, you will need to make other arrangements for after-school care.


Snack is provide for all children and is already factored into your monthly payments. Please advise us of ANY food allergies so we accommodate your child.


  • To be quiet and not talk with their neighbor during homework time.
  • Homework can be started at any part of the afternoon voluntarily, but must be completed with the group.
  • To remember all their materials needed for their homework from the classroom – prior to school’s dismissal.(To ensure your child’s safety, they are unable to return to their class to retrieve forgotten items.)
  • To be honest in telling us if they have homework to do.
  • To do their homework as you have requested.
  • Should a staff member or another child be available to call out spelling words to your child, we’ll be glad to do so. However, it is not always possible.
  • Should we have challenges with a child being disruptive, despite warnings, a behavior note will be sent home.



NEW ENROLLMENTS as well as RE-ENROLLMENTS are required to pay a registration fee of $70.00 per child. This is a ONCE-A-YEAR Fee and helps to provide materials necessary for activities within the Extended Day Enrichment Program. The registration fee is required per student regardless of the program in which the child is enrolled, or when they enroll. This once a year fee is not refundable if the parent decides not to enroll his/her child after payment.

Just a few notes:

  • Make checks payable to Durbin Creek Elementary or DCE
  • Due the 3rd Friday of every month for the following month unless otherwise noted. Invoices will be provided about 1 week before the due date. You are responsible for payment whether or not you receive an invoice.
  • Payments are due BEFORE services are provided according to the Florida Constitution (Article VII, Section 10)
  • Children who qualify for free & reduced lunch will receive discounts on the tuition portion of their bill. A copy of the letter approving your children must be provided for our records.
  • You can drop payment off in the basket that sits at the Extended Day checkout table. The basket is emptied out each night for processing.
  • You may withdraw and re-enroll without paying a 2nd registration fee.
  • Should you decide to withdraw, we cannot guarantee a spot will be available should you return.
  • NSF Checks: District wide, CheckRedi is utilized to process checks that are returned for any reason. You will be contacted by a representative of CheckRedi to resolve the balance.



Payment for August 2017       Will be due by Friday, July 28th

Payment for September 2017 Will be due by Monday , August 28th

Payment for October, 2017    Will be due by Friday, September 22nd

Payment for November, 2017 Will be due by Friday, October 20th

Payment for December, 2017 Will be due by Friday, November 17th

Payment for January, 2018     Will be due by Thursday, December 21st

Payment for February, 2018   Will be due by Friday, January 26th

Payment for  March, 2018      Will be due by Friday, February 23rd

Payment for April, 2018          Will be due by Friday, March 23rd

Payment for May, 2018           Will be due by Friday, April 20th


Receipts for reimbursement of dependent care expenses will be issued through the Extended Day Office. We will attach these to your sign out sheet upon completion. End of year statement summaries for tax purposes will be printed as needed. If any further documentation is required, please direct all requests to the Extended Day Coordinator.


In the event you are late picking up your child, you will charged $5.00 for the first five minutes and $1.00 for every minute afterwards. This charge will automatically be applied to your account. This is necessary, not only because it costs us more in staffing fees, but also for the consideration of our staff, who also need to get home to their own families & personal obligations. Please be considerate and direct any complaints you may have strictly to the coordinator.  This is a charge we DO NOT wish to have to collect! Make back-up arrangements in the event of emergencies and please, do no pick your child up late!

Once again, if your child is picked up late 3 times, you will need to make other arrangements for after school care.


Should your needs change, and you need to reduce or discontinue our Extended Day service, please show us the courtesy to notify us, in writing, of your plans, giving TWO WEEKS notice. Without this, credits for unused childcare will not be given. If your child leaves with any outstanding debts, he/she may not be re-enrolled until these have been satisfied.


You will enter the building by way of a paved walkway coming from the parent parking lot into the building by Earth House. You will need to park your car in a designated parking spot and walk in! Do NOT park on the loop in the fire lane to get your child.

Each child has his or her own sign out sheet, which are divided into binders by grade level. These binders will sit on the check-out table. The sign-out sheet will need to be initialed and the time recorded every day for every child. A picture identification will be necessary to pick-up your child.

Please inform all persons picking up your child we will not release your child to them if they do not have the proper picture identification.


 Behavior Communication

Warnings will be given to children who do not follow the instructions of the St. Johns County Code of Student Conduct as well as Durbin Creek Elementary and Extended Day Citizenship Rules. Please keep in mind that this is more of a social environment for the children than the classroom, especially since they’ve just completed their school day. If your child should continue to make poor choices, notes will be sent home to keep you advised and to ask for support in correcting the behavior. If the behavior continues then your child will be removed from the program.

Any infractions severe enough to warrant a formal behavior write-up will be documented and the parents advised. With proper communication and support at home, many behaviors can be modified before severe consequences are required.

The first 3 Write-Ups will result in loss of playtime and a note sent home.

4th Write-Up will result in a note sent home and the child suspended from the program for 1 day

5th Write-Up will result in a note sent home and the child suspended from the program for 2 days

6th Write-Up will result in a note sent home and the child permanently expelled from the program.

Consequences may be escalated if behavior is violent or severely disruptive!